A program holds everything for a single offering, such as a tournament, season, camp, or tryout. You can build a new program from scratch, copy one you've already set up, edit its settings, or delete a program that hasn't been used.
đ Best Practices
Before you create the program
Is this a program that runs year over year? If yes, copy last year's program with Next year's version of a prior program so the dashboard and reports can compare the program's registration over the years.
If the program is new or only loosely based on another one, use A new program from scratch or A new program based on the copy of a prior program.
When you copy a program
â Do | â Don't |
Re-enter every date: registration open/close, check-in, and division dates | Don't open registration before reviewing dates (most are cleared by the copy) |
Answer the insurance questions again | Don't expect insurance answers to carry over from the original |
Update Display Year if it should change |
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â FAQs
What gets copied when I copy a program?
What gets copied when I copy a program?
Copied: the divisions you select (with their settings, prices, and capacity), division age and experience requirements, division and program registration questions, form-fill waivers, public pages, seasons, position goals, program-level pricing, waiver text, roster agreement and confirmation text, and program email text.
Not copied: teams, rosters, add-ons, program products, payment plans, discounts, service fees, email campaigns, team document types, locations, directors, images, and the Leagues & Tournaments link.
Cleared: the description, internal notes, approvals, external platform IDs, and most dates, including division dates.
Kept as-is: Display Year stays the same as the original program, even if you enter a new Fiscal Year.
Why can't I delete my program?
Why can't I delete my program?
A program can't be deleted if it has one or more purchases, or if it's the Associated Program on a product that has one or more purchases.
How to Create a New Program from Scratch
Sign in to a PlayerFirst website.
On the left navigation, click Program > Registration Details.
To the right of the Search Programs bar, click the + Button.
Program Basis: Select A new program from scratch.
Under What platform handles registration?, select PlayerFirst, AES, GotSport, AthleteTrax, None, or Other.
Other: write in the platform's name.
AES: enter the 3rd Party Platform Program ID and click Save & Sync, then set Auto-Create Invoices, AES Invoice Email Message, and Message Placement.
Answer the insurance questions:
How many days will an individual athlete participate?: enter the number of days, or click Use Calculator.
Does registering for this program include participating in sports?: select Yes or No.
Is this program sanctioned by a 3rd party?: if Yes, write in the 3rd party's name and answer Is that 3rd party providing insurance for this program?
Is this an Overnight or Day program?: select Overnight or Day.
Does this program include Tackle Football or Active Combat?: shown only for brands with contact sports.
Fill in the Details:
Program Name: the name of the program.
Classing: the financial class for the program.
Service Start / Service End: the dates the program begins and ends.
Fiscal Year: the fiscal year the program belongs to.
Start / Stop Showing: the date range the program is visible to the public.
Time Zone: the time zone where the program takes place.
Click Create Program.
A {Program Name} Created! message appears, and the new program's edit page opens so you can keep setting it up.
How to Copy a Previously Created Program
Sign in to a PlayerFirst website.
On the left navigation, click Program > Registration Details.
To the right of the Search Programs bar, click the + Button.
Under Program Basis, select one of these:
Next year's version of a prior program: copies the program and links the new one to the original. The link powers the Last Year's Program tile on the program dashboard and year-over-year reporting. Use this for a program you run every year.
A new program based on the copy of a prior program: copies the program the same way, with no link to the original.
Under Copy from Brand, select the brand that owns the program you're copying.
Under Copy from Program, search for and select the program to copy.
Select the divisions you want to copy.
Complete What platform handles registration?, the insurance questions, and the Details.
Insurance answers aren't carried over from the original program.
Click Create Program.
NOTE: You can only copy from brands you have the necessary roles for.
How to Edit an Existing Program
Sign in to a PlayerFirst website.
On the left navigation, click Program > Registration Details.
Find the program you want to edit and click the Pencil icon on its row.
Make the necessary edits. Click through the tabs in the sub-navigation to find more settings regarding your program.
NOTE: For a field-by-field breakdown of every program setting, see Program Management Overview - A Breakdown on All Fields When Creating & Managing Your Program.
How to Delete a Program
NOTE: A Program cannot be deleted if...
A product that has one or more purchases and has the program set as the "Associated Program".
The program has one or more purchases.
Log in to your PlayerFirst website.
On the left navigation, click Program > Registration Details.
Find the program and click the Pencil icon on its row.
At the top of the page, click the Trash Can icon.
When asked to confirm, click Yes.