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Release Notes - October 2025

PlayerFirst platform release notes for October 2025, migrated from Confluence.

October 31, 2025

COMMIT #: 1a22bff

Bugs

Team

  • Team Management (GWU-6995)

    • Update: Search results correctly show auto-placement teams on Team Management.

COMMIT #: 036c1a5

Updates

Front End

  • Invoices & Payments (GWU-6880)

    • Previously: Customers couldn't edit an unanswered optional waiver question after registration.

    • Update: They can edit their answer after the fact.

  • Invoices & Payments (GWU-6891)

    • Previously: Editing a post-registration answer showed a save button.

    • Update: The save button no longer shows in that flow.

Sales

  • A/R Communication (GWU-6964)

    • Update: Updated the AR automatic email text to reference the specific past-due amount, invoice, and original due date.

Bugs

Location

  • Field Timeline (GWU-6991)

    • Previously: Teams sometimes appeared twice in the Team dropdown on the v1 Timeline.

    • Update: Teams display correctly in the dropdown.

Login

  • Access Code (GWU-6996)

    • Update: Limited access code lengths on the product details page.


October 30, 2025

COMMIT #: 7d54d3c

Bugs

Schedule

  • Leagues & Tournaments (GWU-6980)

    • Update: inCart teams are no longer included in a flight's Team Count.

  • Leagues & Tournaments (GWU-6626)

    • Previously: "Restrict Pools to Preferred Court" and "Allow Coach Conflicts" reset when leaving and returning to Schedule Games.

    • Update: All fields save and display correctly.

Sales

  • Invoices (GWU-6977)

    • Previously: Changes to a Scheduled Payment date weren't saving.

    • Update: Date changes save correctly.

  • Invoices (GWU-6969)

    • Previously: An invoice's Due Date differed by the admin's time zone.

    • Update: The Due Date is consistent across time zones.

COMMIT #: b98dbf4

Bugs

Schedule

  • Leagues & Tournaments (GWU-6971)

    • Previously: Duplicate teams displayed on the Schedule Games tab.

    • Update: The correct number of teams displays.

COMMIT #: 5b205d1

Bugs

Sales

  • Invoices (GWU-6905)

    • Previously: Platform Fees were generated on Interbrand Facility Invoices.

    • Update: They are not generated on those invoices.

  • Invoices (GWU-6918)

    • Previously: Platform Fees were doubled on specific registrations in some instances.

    • Update: Platform Fees apply as expected.

  • Invoices (GWU-6957)

    • Previously: Time zone issues could shift scheduled payment dates when adding a concession.

    • Update: Scheduled Payment Dates only change when an admin manually alters them.

Updates

PF Pay

  • Sales (GWU-6905)

    • Previously: Fast PF Pay processing produced error messages on transactions that actually processed correctly.

    • Update: PF Pay processing works as expected.

Sales

  • Invoices (GWU-6934)

    • Previously: Platform Fee discounts were sometimes rounded incorrectly in the cart.

    • Update: Platform Fee discounts round as expected.


October 29, 2025

COMMIT #: e823d4d

Updates

Communication

  • Email (GWU-2864)

    • Update: Added a separate processing queue table to improve recipient table performance.


October 28, 2025

COMMIT #: 101cd5e

Bugs

Sales

  • Transaction List (GWU-6225)

    • Previously: Refunded totals didn't sort correctly.

    • Update: Refunded totals sort as expected.

Updates

Program

  • Registration Details (GWU-6502)

    • Update: Updated pagination styling on Edit Multiple Divisions.

Club App

  • Chat Archive (GWU-6950)

    • Update: Added automated tests for regular and team chat archive scenarios.


October 27, 2025

COMMIT #: 0bc5c66

Updates

Front End

  • Registration (GWU-6624)

    • Update: After selecting an athlete for individual registration, a banner now prompts confirming that profile info is up to date.

  • Waiver (GWU-6645)

    • Update: Added Jersey # as an optional field on all Quick Waivers.

Bugs

Club App

  • API (GWU-6676)

    • Previously: Filtering by Event Type in the Club App wasn't working as expected.

    • Update: Filtering by Event Type works as expected.

  • Messaging (GWU-6948)

    • Previously: Archiving an email or chat in the Club App wasn't working as expected.

    • Update: Archiving works as expected.


October 24, 2025

COMMIT #: efda446

Bugs

Sales

  • Invoices (GWU-6868)

    • Previously: Choosing ACH for a prepayment lowered the amount paid based on the ACH discount.

    • Update: The prepayment amount stays the same; the platform fee is applied on the invoice the prepayment is later applied to.

Program

  • Bulk Registration (GWU-6936)

    • Previously: Uploading an XLSX file during bulk registration could throw an error.

    • Update: XLSX uploads work as expected.


October 23, 2025

COMMIT #: 436a815

Updates

Club App

  • Chats (GWU-6888)

    • Update: Improved speed opening chats/emails and updating unread counts.

COMMIT #: 8c31663

Updates

Sales

  • Invoices (GWU-6933)

    • Update: The Sales Tax line now displays correctly when scheduling/running a payment on transaction fee invoices, fixing the line-item math.

Travel First

  • Lodging Confirmation Email (GWU-6883)

    • Update: Replaced the "Change/cancel your reservation" link with text directing customers to contact the hotel directly, clarifying deposit and non-refundable terms.


October 22, 2025

COMMIT #: 9d1b7d7

Bugs

Sales

  • Invoices (GWU-6926)

    • Previously: Credit card payments could show as declined even with a dollar amount received.

    • Update: Payments no longer show as declined when a dollar amount is received.

PF Access App

  • Invoice API (GWU-6781)

    • Previously: The invoice list total didn't account for discounts.

    • Update: The returned total accounts for discounts.

Updates

PlayerFirst

  • Performance (GWU-6925)

    • Update: Improved performance in various areas of PlayerFirst.

Front End

  • Team Pages (GWU-6584)

    • Update: Team names now show a logo (falling back to program, then brand logo) on front-end Teams pages.

  • Team Pages (GWU-6583)

    • Update: A Team Logo can now be uploaded on the Teams page.

COMMIT #: 89c3e39

Bugs

Schedule

  • Leagues & Tournaments (GWU-6622)

    • Previously: Team counts in a flight differed between Divisions/Pools and Schedule Games.

    • Update: Both tabs show the same team count.


October 21, 2025

COMMIT #: ea632ac

Bugs

Sales

  • Invoices (GWU-6876)

    • Previously: The amount charged didn't match the entered amount when charging a saved ACH on an admin invoice.

    • Update: The charged amount matches what was entered.

  • Invoices (GWU-6852)

    • Previously: Platform fee invoices with non-fee-subject line items (shipping, service fees, tax) caused small rounding errors, occasionally giving a one-cent discount on PF Pay.

    • Update: Fee totals calculate correctly.

Updates

Sales

  • A/R Communication (GWU-6913)

    • Update: Moved the A/R email text setting from Sales > Payment Plan Status to Site Settings > Communications.

  • Payment Plan Status (GWU-6921)

    • Update: Improved performance of the Payment Plan Status page.

  • Invoices (GWU-6843)

    • Update: Manual invoice creation now asks whether Platform Fees apply (default Yes), and the Platform Fee line item recalculates as needed when updated from the manual invoice page.


October 20, 2025

COMMIT #: 251da82

Bugs

PF Web Builder

  • Slugs (GWU-6895)

    • Previously: Changing a page's slug displayed an error in the right-hand menu.

    • Update: The slug can be changed without an error.

Updates

Backend

  • Intercom (GWU-6735)

    • Update: Added Intercom to the backend of PlayerFirst.

Sales

  • A/R Report (GWU-5671)

    • Update: Past Due A/R messaging now includes invoices without payment plans, auto-schedules a full-balance payment on the due date under certain conditions, sends weekly notices until 60 Days Past Due, encourages online payment regardless of chosen payment type, and is fully trackable on the A/R Report Customer Table.

PF Web Builder

  • Page Carousel

    • Update: Added Page Carousel components to the web builder.


October 16, 2025

COMMIT #: 8e4ba7b

Bugs

Sales

  • Invoices (GWU-6889)

    • Update: Subscription renewal invoice line items now reflect the correct Term.

  • Platform Fees (GWU-6878)

    • Previously: Customers were sometimes charged Platform Fees on insurance purchases despite the cart not reflecting it.

    • Update: Customers are not charged Platform Fees on insurance purchases.

PF Web Builder

  • Slugs (GWU-6887)

    • Previously: Changing a page's slug deleted its content.

    • Update: The slug can be changed without affecting content.

COMMIT #: 1a52a2d

Bugs

Schedule

  • Add to Schedule (GWU-6877)

    • Previously: Adding an event created two events instead of one.

    • Update: One event is created.

Sales

  • A/R Report (GWU-6497)

    • Previously: Note History on Customer Summary only showed the most recent note.

    • Update: Note History shows a full history of all notes.

Updates

Site Settings

  • Site Settings (GWU-6882)

    • Update: Updated the Default Link Color on the Design tab to #062c52.

Front End

  • Orders & Payments (GWU-6837)

    • Update: Clarified for customers what they'll be charged when paying by ACH.

COMMIT #: f6187ea

Updates

Sales

  • Payment Plans (GWU-6820)

    • Update: Enabled scheduled payments to run for platform fee invoices.


October 14, 2025

COMMIT #: 8119d48

Bugs

Front End

  • Registration (GWU-6865)

    • Previously: The Go to Cart button was blue with black font.

    • Update: The button is blue with white font.

  • Make a Payment (GWU-6830)

    • Previously: A fee-exempt invoice's customer view still displayed a transaction fee charge, causing a "Base, fee, and tax amounts do not align" error.

    • Update: Fee-exempt invoices display the correct fee-free amount.

User

  • Profile Tags (GWU-5042)

    • Previously: Adding an email to a Profile Tag succeeded but threw an error, taking the admin away from the page.

    • Update: Admin can add emails without an error.

Updates

Club App

  • Notifications (GWU-6866)

    • Previously: The Club App notification badge only counted unread emails.

    • Update: It counts both unread emails and unread chats.

Sales

  • Rental Invoices (GWU-6834)

    • Previously: Platform fees weren't included when creating a rental invoice.

    • Update: Platform fees are included.


October 13, 2025

COMMIT #: 0dd4636

Bugs

Sales

  • Invoices (GWU-5884)

    • Update: Fixed an allocation issue with discount codes and account credits.

Front End

  • Concession Codes (GWU-5844)

    • Previously: A concession code applied at front-end checkout could allocate to the wrong invoice line items.

    • Update: Concession codes allocate to the correct line items.

Updates

Front End

  • Rostering (GWU-5938)

    • Update: Updated account-creation logic for coaches/team managers added via Front End Rostering, and for profile choose/update/create logic in Bulk Registration.

  • Registration (GWU-6456)

    • Previously: On mobile, the (?) icon overlapped selectable options after clicking Register.

    • Update: The (?) icon is hidden in that view.

Site Settings

  • Site Settings (GWU-6383)

    • Update: Font and color selections on the Design tab now pull through to the front-end site.


October 10, 2025

COMMIT #: f545020

Bugs

TravelFirst

  • Check-In/Check-Out (GWU-6814)

    • Previously: Check-in/out date fields allowed bypassing the Minimum Night Stay setting when reserving room blocks.

    • Update: Reservations must meet Minimum Night Stay before being added to the cart.


October 9, 2025

COMMIT #: 2def311

Bugs

Club App

  • Team Chats (GWU-6782)

    • Update: Updated the Team Chat API to better identify and archive team chats.

Sales

  • Invoices (GWU-6835)

    • Previously: A renewed subscription was created as a transaction fee invoice.

    • Update: It's created as a platform fee invoice.

Updates

PlayerFirst

  • Sortable Tables (GWU-6831)

    • Update: Moved the dropdown chevron to the left side for tables with parent/child rows.


October 7, 2025

Bugs

Front End

  • Payment (GWU-6832)

    • Previously: A rounding issue on base/fee/tax amounts could cause a payment error for customers.

    • Update: Customers can pay invoices without that error.

Updates

Club App

  • Invoices (GWU-6803)

    • Previously: Older SMP invoices predating PlayerFirst allocations showed as Past Due even when paid in full.

    • Update: Those older invoices no longer show as Past Due.


October 4, 2025

COMMIT #: 7bab43a

Bugs

TravelFirst

  • Invoices (GWU-6826)

    • Previously: Platform fees were calculated on hotel costs even when no deposit was required.

    • Update: Platform fees are not calculated on hotel costs when no deposit is required.


October 3, 2025

COMMIT #: 7cbbb66

Bugs

Front End

  • Split Payment (GWU-6821)

    • Previously: Completing a split payment request threw an error.

    • Update: Customers can complete a split payment request without error.

  • Registration (GWU-6818)

    • Update: Cleaned up spacing and the tool tip modal for the Platform Fee notice shown during front-end bulk registration.


October 2, 2025

COMMIT #: d8318c2

Bugs

Sales

  • Platform Fees

    • Previously: Customers got an error paying older non-platform invoices on the front end, the Access App displayed incorrect fees, and customers were charged platform fees for insurance.

    • Update: All three issues are resolved: front-end payments work, Access App fees display correctly, and insurance purchases aren't charged platform fees.

COMMIT #: 0ff2682

Bugs

Sales

  • Platform Fees (GWU-6817)

    • Update: Resolved several invoicing and program-cost issues for brands using the Platform Fee Override.

COMMIT #: 5d4710d

Bugs

Program

  • AES (GWU-6819)

    • Previously: New fee overrides caused AES invoices to fall back to PlayerFirst prices instead of AES prices.

    • Update: Registrations from AES now use the AES-set price.

Updates

API

  • BeTheBeast (GWU-6715)

    • Update: Improved logic for mass-importing BeTheBeast historical data, and updated the endpoint to create rosters directly to the program.

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