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Release Notes - May 2024

PlayerFirst platform release notes for May 2024, migrated from Confluence.

May 30, 2024

COMMIT #: 1c80aff

Bugs

Front End

  • Waivers (GWU-4418)

    • Previously: Waiver emails weren't sending to users with valid email addresses on their account.

    • Update: Waiver emails now send to users with valid email addresses.


May 29, 2024

COMMIT #: a2cff38

Updates

Program

  • Bulk Registration (GWU-4412)

    • Update: Added an Auto-Save feature saving all bulk registration data every 30 seconds, with an indicator showing the last save time.


May 23, 2024

COMMIT #: 89d1a3c

Bugs

Front End

  • Roster Upload (GWU-4386)

    • Update: For programs with Double Rostered Athletes enabled, athletes marked Rostered in a bulk CSV upload remain Rostered after saving.

COMMIT #: 00d81c1

Bugs

Front End

  • Orders & Payments (GWU-4169)

    • Previously: Roll-up fees were miscalculated for Payment Plan Installment Fees, causing conflicting balances across the site.

    • Update: Roll-up fees calculate correctly, producing identical balances everywhere.

Updates

Communication

  • Message History (GWU-4389)

    • Update: Added pagination (requires Results Count over 100 to display).

  • Create Message (GWU-3950)

    • Update: Added a "Skip to Compose" button that auto-saves filters and jumps directly to Compose from any filter step.

  • Create Message (GWU-1980)

    • Previously: The Filter Player Evaluations dropdown defaulted to "Evaluation Created on or After."

    • Update: It now defaults to "Select Option."

  • Create Message (GWU-4449)

    • Update: Added a waiver-status recipient option (default-selected under "Adding Receipts From Program(s)") including athletes who completed a Quick Waiver.

  • Create Message (GWU-3270)

    • Update: Converted most communication filters to work without a page reload, speeding up message creation (Program and Teams filters still reload).

Site Settings

  • Communications (GWU-4381)

    • Update: The Export Privacy Notice Email now produces a working link.

Location

  • Locations (GWU-4273)

    • Update: New locations now default to Approved for General Use and Visible for General Use.

Sales

  • Shop (GWU-3711)

    • Update: Added a download icon on Item Details letting admin download a single ticket/QR code or all tickets from an invoice.

  • Shop (GWU-3829)

    • Update: Added a trash-can icon on Item Details to remove shop items, with a confirmation message, an affected-invoice notice, and a restore icon on deleted (red-shaded) lines.


May 22, 2024

COMMIT #: 3b7aaba

Updates

Program

  • Registration Details (GWU-4324)

    • Update: Admin can now hover over long program names on Registration Details to see the full name.

COMMIT #: 17d269a

Bugs

Sales

  • Split Invoices (GWU-4471)

    • Previously: Split-allocation payments included the transaction fee in Total Paid, the Split Invoice Allocation column showed the invoice-level paid amount, and the Athletes Paid counter didn't update.

    • Update: Total Paid excludes the transaction fee, the Allocation column shows the line-item paid amount, and the Athletes Paid counter reflects who has actually paid.

Team

  • Team Reporting (GWU-4375)

    • Previously: An account with multiple profiles sharing an email pulled in the first adult profile regardless of completeness.

    • Update: PlayerFirst now matches on Name+Email+Phone, falling back to Name+Email or Name+Phone, to pull the most complete profile.

Club App

  • Log In (GWU-4463)

    • Previously: Users couldn't log in to the Club App using access codes.

    • Update: Users can log in using access codes.

Updates

Site Settings

  • Waivers (GWU-4430)

    • Update: Admin can select whether programming asks for a Quick Waiver or Roster Waiver, determining which the Access App links to.


May 20, 2024

COMMIT #: 677eef5

Bugs

Program

  • Registration Details (GWU-4357)

    • Previously: With "Show Program Cost During Tryout Registration" disabled, the cost still displayed once tryout registration closed.

    • Update: The cost stays hidden after tryout registration closes.

Updates

Sales

  • Journal Entries (GWU-4416)

    • Previously: A Journal Entry invoice's program name was only visible when the line item was expanded.

    • Update: The program name is visible without expanding.


May 17, 2024

COMMIT #: aed7581

Bugs

Communication

  • Create Messages (GWU-4455)

    • Previously: Emailing College Coaches without a College Sport selected failed to send.

    • Update: College Sport defaults to the brand's sport unless overridden.

Updates

Sales

  • Shop (GWU-4334)

    • Update: Added a "Sold on App" column showing app purchase counts.

  • Invoices (GWU-4335)

    • Update: App purchases show a green checkmark in the "Sold on App" invoice column.

Events App

  • Login (GWU-4277)

    • Update: Users with multiple accounts are prompted to pick a username at sign-in, with the most recently used at the top.

Mobile Apps

  • First Time Checkout (GWU-4407)

    • Update: Added First Time Checkout to mobile apps, letting users purchase with Email, Phone, Credit Card, and Zip Code.

COMMIT #: 614b946

Updates

Front End

  • Mobile Navigation (GWU-4392)

    • Update: Increased visual differentiation between the main header and sub navigation on mobile.

  • Quick Waiver (GWU-4265)

    • Update: Added a "Shop Products for this Program" button on the post-waiver Thank You page.

  • Text Editor (GWU-4099)

    • Update: Add-to-Cart prebuilt layouts can now group products by associated program, category, and cost.


May 16, 2024

COMMIT #: 61a9071

Bugs

Communication

  • Communication (GWU-4406)

    • Previously: A Transactional SMS Only message failed to deliver to mobile and sent a blank message to the Club App inbox.

    • Update: Transactional SMS Only messages send successfully to both the device and the Club App inbox.

Front End

  • User (GWU-4415)

    • Previously: User search returned empty results using the Company field.

    • Update: Company field searches return results.

Updates

Sales

  • Invoices (GWU-4141)

    • Update: Admin can now open an invoice originating in another brand without first logging into that brand.

Communication

  • Messaging Schedule (GWU-3760)

    • Previously: Updating Scheduled Time required going to the Create Message page.

    • Update: Scheduled Time is editable in-row on Messaging Schedule, including bulk updates.

Program

  • Edit Program (GWU-4092)

    • Update: For non-PlayerFirst-registering programs, made Program Cost, Seasons, List Name, Start/Stop Showing, Start Showing Tryouts, Year, Season, and Division Names optional, and relabeled the approval banner.


May 13, 2024

COMMIT #: 938516c

Bugs

Roster Management

  • Coach Portal (GWU-4259)

    • Update: Accept/Decline buttons no longer appear on the roster page for non-tryout programs.

Updates

Sales

  • Lodging (GWU-4217)

    • Update: TravelFirst rooms now include a $6/room/night service fee (nightly-inventory lodging only), shown on the Total line and included in the Occupancy Report for added rooms.


May 8, 2024

COMMIT #: e465fbe

Bugs

Coach Portal

  • Roster (GWU-4371)

    • Update: Accept/Decline buttons are removed once a roster spot is accepted.

Updates

Front End

  • Roster Upload (GWU-4344)

    • Update: For non-adult programs, only Athlete First/Last Name and Parent Profile Email are required; other fields (including Jersey Number) are optional, and Birthday is marked recommended.

  • Roster Management (GWU-4347)

    • Update: Added an "Existing Account" column (with tooltip) showing matched profile/waiver data, updated profile-matching logic (name+parent email, plus DOB if provided), and added grad-year validation.

Communication

  • Events App (GWU-3059)

    • Previously: Admin could only select one event at a time when sending Broadcasts.

    • Update: Admin can select more than one event at a time.

Sales

  • Shop/Item Details (GWU-4337)

    • Update: Added Bill To city, state, zip, email, and phone columns to Item Details.

  • Invoices (GWU-4318)

    • Previously: Creating a vendor invoice in a 3STEP Sports parent brand could only pull that brand's own Sub Accounts.

    • Update: Parent brands can pull Sub Accounts from all associated child brands.

COMMIT #: 30494fb

Updates

Front End

  • Roster Submission (GWU-4327)

    • Update: Clarified the Athlete DOB template column header format and the upload-page label to "Birthday (MM/DD/YY)."

  • Roster Upload (GWU-4323)

    • Previously: A roster saved as .xlsx failed to upload.

    • Update: .xlsx rosters upload successfully.


May 7, 2024

COMMIT #: ecf828f

Updates

Sales

  • Account Credits (GWU-4118)

    • Previously: Editing an existing credit's expiration date required deleting and recreating it.

    • Update: Added an edit (pencil) icon on Open Credits to change the expiration date directly.

Front End

  • Adult Waivers (GWU-4260)

    • Previously: Signing an adult-program waiver didn't require a phone number.

    • Update: A phone number is now required.


May 3, 2024

COMMIT #: 9f56f22

Bugs

Front End

  • Products (GWU-4300)

    • Previously: The "Add Another" button after a direct-link product add sent users to all products instead of the linked product.

    • Update: It directs to the originally linked product.

Updates

Locations

  • Locations (GWU-4252)

    • Previously: The Locations page showed only the 500 most recent results with no pagination.

    • Update: All locations show with pagination of 100 per page.

Sales

  • Shop (GWU-4183)

    • Previously: Advanced Filters for Associated Program excluded date-range filtering.

    • Update: Admin can filter an Associated Program within a Start/End Date range.

COMMIT #: 9d69024

Updates

Roles

  • Program Admin (GWU-4167)

    • Previously: Program Admin couldn't go through a program's registration process before Admin/Operations approval.

    • Update: Program Admin can now test registration before those approvals.


May 2, 2024

COMMIT #: 403c2a7

Bugs

User

  • User Management (GWU-4182)

    • Previously: Editing parent/guardian and 13+ athlete profiles required admin to add a cell phone number.

    • Update: Admin are no longer required to add a cell phone number in that case.

Updates

Front End

  • Registration (GWU-4333)

    • Update: Added a note on Pay by Check invoices/checkout reminding customers to include the Invoice Number on the check memo line.

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