Skip to main content

How to Activate Your Event for the Access App

Access App: Event Visibility

How to Activate Your Event for the Access App

To make an event available in the PlayerFirst Access App, open its Access App content and set its visibility. There's no separate "Activate" button — setting an event's Access App Visibility to anything other than Hidden is what activates it. You can do this directly from the program's own edit page, or from the Communications page.

Option 1. How to Activate the Event from the Program's Access Tab

If you're already editing the program, you don't need to leave and go to Communications — the same settings are also available directly on an Access tab.

  1. Sign in to a PlayerFirst website.

  2. On the left navigation, click Program > Registration Details.

  3. Click into the program you want to activate.

  4. Click the Access tab.

  5. Set Access App Visibility, Access App Schedule Visibility, and review Access App Codes — the same fields and options described below.

  6. Optionally check On-Site Scanning to generate an On-Site Product Code and make the event visible on the Communications → Access App page. Tooltip: "A number will be generated when saving."

  7. Under Customize Your Event, click Access App Management to jump to the Communications → Access App page for broadcast messages, custom pages, and maps — those still live there, not on this tab.

  8. Click Save.

NOTE: The Access tab only appears for Event and League type programs.

NOTE: This tab, the Communications → Access App page, and the Leagues & Tournaments event page all read and write the same underlying record, so they can't drift out of sync with each other — use whichever is most convenient.

NOTE: A related PF Pay tab sits next to Access on the program's edit page. Enabling PF Pay used to live on the program's Basics tab — it's now here instead, alongside a list of shop products tied to the program.
​

Option 2. How to Open an Event's Access App Content

  1. Sign in to a PlayerFirst website.

  2. On the left navigation, click Communication > Access App.

  3. On the Access App Management page, find your event in the Leagues & Tournaments table.

  4. Click the pencil icon (Edit Access App Content).

  5. On the Edit Access App Content page, the App Settings tab is selected by default.

  6. Under Access App Visibility, choose when the event shows in the app:

    • Hidden — the event never appears, and is not active in the Access App

    • Show During Event Dates — activates the event; it's visible 30 days before/after the event dates

    • Custom Date Range — activates the event; set explicit Start Showing / Stop Showing dates

  7. Under Access App Schedule Visibility, check This event schedule is in PlayerFirst if applicable, and set Start Showing Scheduled Events to control when the schedule goes live (leave blank to require the date on each game instead).

  8. Review Access App Codes (Scorekeeper, Referee, Coaches, On-Site Product, Directors, and PF Pay codes).

  9. Click Save Changes.

NOTE: You can confirm activation back on the Access App Management table: the Access App column shows a checkmark for active events and an X for inactive ones.

NOTE: The Access App Codes are read-only display fields — they cannot be edited from this tab.

Quick reference

Where

What you'll do

Program → Registration Details → [program] → Access tab

Activate the event without leaving the program's edit page (Event/League programs only)

Communication > Access App

View all events, and see which are active (✓) or inactive (X) in the Access App column

Access App Management > [pencil icon]

Open Edit Access App Content for that event

Edit Access App Content > App Settings > Access App Visibility

Choose Show During Event Dates or Custom Date Range, then Save Changes, to activate the event

Related Articles
Did this answer your question?